General Rules & Regulations

New and revised syllabus rules for 2018 are highlighted in yellow. Use the Syllabus menu above to review the syllabus changes for each discipline.

PLEASE NOTE:

NO PHOTOGRAPHY OR RECORDING OF ANY TYPE WILL BE ALLOWED DURING A PERFORMANCE. IF AN AUDIENCE MEMBER IS OBSERVED TAKING PICTURES OR FILMING/RECORDING A PERFORMER(S), HE/SHE WILL BE ASKED TO REFRAIN ONCE. IF THE AUDIENCE MEMBER CONTINUES TO TAKE PICTURES OR VIDEO/RECORD, THE PERFORMER(S) WILL BE DISQUALIFIED (THIS DOES NOT INCLUDE AUTHORIZED MEMBERS OF THE MEDIA).
MANY FESTIVAL VENUES HAVE ADOPTED A SCENT-FREE POLICY. PARTICIPANTS ARE REQUESTED TO AVOID WEARING SCENTED PRODUCTS DURING ALL PERFORMANCES.
THE FESTIVAL COMMITTEE DOES NOT WISH TO DISQUALIFY ANY PERFORMER AND SINCERELY ADVISES ALL COMPETITORS, PARENTS, TEACHERS AND CHOREOGRAPHERS TO CAREFULLY REVIEW AND ABIDE BY THE REGULATIONS AND SPIRIT OF THE FESTIVAL SO THAT INFRACTIONS DO NOT OCCUR.

Eligibility (Definitions)

  1. Competitors in the UPPER ISLAND MUSICAL FESTIVAL are restricted to residents of Vancouver Island and the Gulf Islands.
    1. Please note this rule does not apply to Dance. Please see Dance Section rules.
    2. To be eligible for recommendation to the Provincial Finals, competitors must:
      • Reside within the geographic area of our Festival (Ladysmith to Bowser) OR
      • Study in the discipline, (i.e. dance, piano) within the geographic area of our Festival OR
      • Have taken up temporary residence for study within our geographic area.
    3. IF THERE IS NO COMPETITOR to recommend from within this geographic area, adjudicators may recommend participants from outside of this area.
    4. All competitors interested in obtaining a PABC Provincial nomination will be asked to show on their entry forms that, should they be privileged to be selected as a representative, they will attend the PABC Provincial Festival.
    5. Any competitor receiving a Provincial nomination from another Festival that they have not declined is ineligible for a nomination to the PABC Provincial Festival from the UIMF.
  2. All competitions shall be open to non-professional performers, including:
    • full-time students of the performing arts who teach, if they apply the money so earned for the furtherance of their education.
    • those who receive occasional payment for services rendered in the arts, where it is not their primary source of income.
    • conductors of non-professional choirs.
  3. In any current year, a student may perform only once within any given solo class. Exceptions are allowed in vocal duet, vocal solo, and accompaniment classes and lieder. Competitors in choral societies or choirs are required to have been members of their respective organizations for at least one month before the opening date of the Festival.
  4. See the Syllabus for each Discipline section for specific rules.
  5. Age of competitors is determined as of December 31st before the upcoming Festival.
  6. Competitors and the public are requested to refrain from conversation and stay seated during the performances and adjudications.
  7. Complaints or protests must be received by the Corresponding Secretary no later than seven days after the end of the section involved (e.g. dance, vocal) and a protest fee of $25.00 must be included. The Protest Committee will be composed of a maximum of five Festival Committee members whose decision will be final.

Own Choice Selections

  1. Memorization is considered by most adjudicators to be a vital part of the total performance. When all other qualities are about equal, memory work WILL affect the final marking; therefore, all competitors are strongly advised to perform from memory. Memorization is required in Speech Arts, except for those sections specifically requiring reading.
  2. No repeat performances:
    1. Competitors must not select and perform the same piece in more than one class either within a particular section or in any other section of the Festival.
    2. Once a competition, dance, or speech selection has been performed, it may not be used again by the same competitor in succeeding years in the Festival.
  3. If required on the entry form, the length of the performance time MUST be stated for programming purposes. Competitors performing Own Choice selections must adhere to the stated time limit, or they could be subject to disqualification or adjudication only.

Entries

  1. Entry forms are now accepted online only. Please go to our online entry system to supply all requested information – including payment. We will not accept entries via e-mail.
    1. The closing date for entries to the Upper Island Musical Festival is December 31.
    2. Check competitor’s name for spelling as this information will be transferred to programmes and certificates. Correct spelling of composers etc. is also necessary.
    3. To be accepted as an entry, the entry forms must be completed FULLY and the required fee paid either online or via cheque payable to:

      Upper Island Musical Festival
      4000 Rock City Road
      Nanaimo BC  V9T 4Y8

      Non-compliance may result in the entry being omitted from the Festival programme, with the performance prohibited. The committee reserves the right to refuse any entry without assigning a reason for doing so. Once an entry has been received, there will be no refund.

    4. On the entry form, please list all other sections entered in the festival. This information is necessary to avoid programming conflicts.
    5. Late entries may be accepted up to one week following the closing date at the discretion of the Section Chairperson. A double entry fee must accompany all late entry requests.

Programme Procedure

  1. Once the entry closing date has passed, the committee will decide the order in which the classes will appear in the Programme and shall arrange the order in which the entrants will appear. The committee reserves the right to:
    • Subdivide any class if the number or character of entries warrant this decision.
    • Combine classes if there are insufficient entries.

DUE TO THE HIGH NUMBER OF ENTRIES, TEACHERS AND STUDENTS SHOULD NOT RELY ON SPECIAL PROGRAMMING TO ACCOMMODATE THEIR INVOLVEMENT IN OTHER ACTIVITIES.

  1. PARTICIPANTS ARE STRONGLY ADVISED TO CONFIRM THEIR PLACEMENT IN THE PROGRAMME. IT IS THE RESPONSIBILITY OF THE COMPETITORS TO BE AT THE VENUE ON TIME.
  2. The appropriate chairperson should be notified immediately if:
    • it is necessary to substitute a member of a duet, trio, group or ensemble.
    • a candidate intends to withdraw from a class.
  3. Competitors will be designated by a number and should not begin their performance before the adjudicator indicates he/she is ready to go ahead. The adjudicator may at his/her discretion stop a performance at any time and is not required to give an adjudication or mark if it would be detrimental to the competitor.

Liability Waiver

  1. The Upper Island Musical Festival Society (the “Society”) is not responsible for any claims, demands or damages concerning injury to any competitor that may occur during the annual Upper Island Musical Festival (“the Festival”). The Society will not be responsible for any loss or damage to musical instruments, equipment, props or any other personal property. The Society’s acceptance of a competitor’s application for entry into the Festival will release any responsibility of the Society and volunteers for the Society from claims, demands, damages, actions or causes of action arising out of or in consequence of any loss, injury or damage to any competitor or any competitor’s personal property incurred while attending or participating in the Festival. This clause shall also apply to all members of the public attending any/all events.

Special Concerts and Awards

  1. PLEASE CHECK EACH SYLLABUS SECTION FOR INFORMATION REGARDING CERTIFICATES.
  1. Outstanding students in the Festival may be called upon to perform at the Honours Performance and Dance Gala. Selected students should be ready to appear if requested to do so by the committee. The selection performed must be the one chosen by the adjudicator, and meet the following time limitations:
  • Honours Performance – approximately 5 minutes.
  • Dance Gala – time limits are the same as listed in the dance section of this syllabus.

Any competitor not complying with these conditions may not be asked to take part in future performances.

  1. The Dance Gala will be held after the Dance Section. Selection of dance numbers are chosen EXCLUSIVELY by the adjudicators based on:
  • a 1st or 2nd place mark
  • audience appeal
  • variety of program

  • The adjudicator may make a Gala selection from a group class that was initially entered as an “adjudication only” class, for example, adult tap or street dance. In this instance, a mark would not be required to be eligible for a Gala selection. * 2 yr trial
  • The Dance Gala committee attempts to showcase as many dance schools as possible from the selections provided by the adjudicators. THE NUMBER OF FESTIVAL ENTRIES WILL NOT INFLUENCE NUMBER OF SELECTIONS IN GALA. Selections chosen for Dance Gala are required to attend a technical rehearsal. A “no show” at the technical rehearsal may result in the dance number being removed from the Gala schedule.
  1. Bursaries will be given to encourage and aid worthy entrants in their pursuit of artistic studies. To merit these awards, competitors must be 28 years of age or under (20 years or under in Dance) and have performed in two solo classes in the same section. The exception is the Rose Bursary which may only need one solo. Bursary awards are at the sole discretion of the adjudicator.
  2. It is understood that to be eligible for any of the bursaries, the recipient must be studying now or planning further study in the field for which the award is given. All such awards are at the sole discretion of the adjudicator. For a student to win an award in excess of $100.00, he/she must live within the boundary area of the Upper Island Musical Festival (Ladysmith to Bowser) or has taken up temporary residence within or outside the boundary area, for studying. If an out-of-district student is selected by an adjudicator to represent our festival at the Provincials, bursary funds may be given in excess of $100.00 with bursary committee approval.
  3. Representatives to Provincial Finals will be notified when decisions are finalized. Any competitor accepting the nomination at the provincial or national level and not appearing without just cause and due notice may be denied the right to compete at future Provincial Finals.
    NON-ATTENDANCE AT THE PROVINCIAL FESTIVAL WILL RESULT IN INELIGIBILITY TO RECEIVE A NOMINATION THE FOLLOWING YEAR.

    1. Once notified, acceptance of the nomination is required within 48 hours or the nomination may be withdrawn.
    2. For all disciplines except Dance, Provincial registration forms must be received by Provincial Liaison Representative within seven (7) days of the completion of the section; Dance representatives must submit their registration forms on or before the date of the Honours Performance.

Adjudication

  1. The adjudicator’s decision is FINAL in matters of adjudication and the selection of class winners, bursary winners, Provincial and National Representatives. The adjudicator is not compelled to select a Provincial Representative.
  2. COMMUNICATION WITH ADJUDICATORS, EXCEPT THROUGH THE COMMITTEE, IS STRICTLY FORBIDDEN.
  3. DURING THE DATES OF THE UPPER ISLAND MUSICAL FESTIVAL, REHEARSALS IN THE AREAS RENTED BY THE FESTIVAL COMMITTEE ARE NOT PERMITTED. WARM UP AREAS MAY BE AVAILABLE AT THE DISCRETION OF THE SECTION CHAIRPERSON.

Code of Conduct

  1. It is the expectation of the UIMF committee that all participants, teachers and parents afford all Festival volunteers, adjudicators, participants and teachers due courtesy and respect.
    Verbal abuse or harassment of any nature will not be tolerated and may result in DISQUALIFICATION OF THE PARTICIPANT(S) involved and the removal/prohibition of the perpetrator(s) from all Festival venues.

Dress Code

  1. Please note the following dress requirements for all Music and Speech Arts Competitors and Concert Performers:
  • Girls/Women: appropriate concert attire (dress, skirt, dress slacks with blouse)
  • Boys/Men: appropriate concert attire (suit or jacket, dress slacks and shirt)
  • No Jeans Please!

Dance Competitors should wear age- and genre-appropriate dancewear and costuming. See the Dance Syllabus for more information.

Snow and Cancellation Policy

  1. Should the UIMF cancel sessions for any unforseen circumstance (power outage, snow, etc.), no refunds will be issued.
  2. In the event of inclement weather or other safety concern, the Section Chairperson will have the authority to cancel one or more sessions, in consultation with the President. Section Chairpersons will notify volunteers and teachers/schools as appropriate. It will be the responsibility of the teachers/schools to notify affected participants.
  3. UIMF sessions will resume as soon as possible after a cancellation. Upon resumption, the priority of classes may be adjusted by the Section Chairperson. If rescheduling is required based on limited availability of the adjudicator or venue, priority will be given to those classes eligible for Provincial nomination.
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